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After setting the date and venue for your wedding day, the next important event to be decided is choosing a caterer for your wedding reception. A wedding may not be the time for culinary experimentation. A good and experienced caterer can provide a variety of other services like booking a great band, finding a good wedding photographer and a good floral designer.
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If you have your reception at a hotel you are probably stuck with the hotel's caterer. However, if you have the option of selecting your caterer, here are a few things to consider:
To find a good caterer, ask for references from your friends, recent brides and other organizations which use large catering services often. Browse the net for finding Catering venders. When you have three or four caterers, request a quote or brochure from them. Send an email and talk with them over phone. You have to provide the following details to them to enable them to work effectively in submitting a quote.
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Date, time and venue of your wedding and the number of guests you will be inviting.
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Whether the reception venue has a catering kitchen.
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Whether tables and chairs are needed and if you require a tent.
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The type of menu you are thinking in your mind - a seated dinner, a buffet, tea or a cook-out.
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Are there any dietary concerns to be considered (vegetarian restrictions, allergies, dislikes)?
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Will you need more than one main entrée?
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The general environment of your wedding - casual, formal or semi formal?
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Are there other items on your wish list, for example, specialty linens, signature beverages, party favors?
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Is there anything that makes you unique that might be brought into the wedding itself?
This information will help your wedding caterer to have an idea of your wedding and submit a proposal. While reading the submitted proposals, determine if the caterer has understood your needs and if he has taken time to delve deeply into your requirements. The suggested menu should be seasonal, inspired, and interesting without alienating your guests.
If the proposal appeals to you arrange to meet with the caterer, or someone on the caterer's sales staff. This is the time to flesh out menu ideas and review suggestions as to rentals and staffing. Make sure the price includes :
- Tables, chairs, linens, napkins, china, glassware, silverware, and all necessary serving pieces.
- The gratuity
- Cake cutting fee, corkage fee, or administrative fee
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